PRESENT: Mayor Curtis Buckle

Deputy Mayor Mark Lane

Councillor Harry Hamlyn

Councillor George Penney

Councillor Jim Joy

Councillor Edward Kieley

ALSO PRESENT: CAO/Town Clerk Scott Devereaux

Frank Petten, The Shoreline News

ABSENT: Councillor Sadie King

1. Minutes of Regular Meeting of November 1, 2005:

Minutes of meeting of November 1, 2005 were accepted as tabled.

BUSINESS ARISING: 2. NIL

DEVELOPMENT APPLICATION:

3. Development Application:

3.1 Marie Hunt - 328 Conception Bay Highway - Extension of Tea Garden

MOTION #05-11-219: Penney/Joy

BE IT RESOLVED this application be approved development.

In Favour 6

Opposed 0

Abstained 0

Motion Carried

CORRESPONDENCE:

4.1 Summary Acted Upon:

See Action Correspondence attached.

4.2 Summary for Recommended Action:

See Recommended Action attached.

GENERAL BUSINESS:

5.1 Clerks Points:

A) Phone call from Cheryl Oliver regarding land on Duff’s road. Would like council to reconsider forcing neighboring land owners to remove the outhouse.

Council will not intervene/check act.

Town of Holyrood Page 2

November 15, 2005

1. Jim Murphy called regarding the old fire truck that went on tender earlier this year. He wants to buy it.

MOTION #05-11-222: Kieley/Hamlyn

BE IT RESOLVED to re-tender for vehicle.

In Favour 4 Buckle/Kieley/Joy/Penney

Opposed 2 Hamlyn/Lane

Abstained 0

Motion Carried

C) Called Fred Kirby at Natural resources regarding Municipal Construction. All other Government Departments approved their applications to operate the pit on the T.C.H.. Departments include Forestry, Water Resources Division, Government Service Center, Transportation & Works, Mines Branch.

Tabled

4. Need to order salt to mix with left over sand. Cost is $ 62.00 + HST per tonne and we have to pick it up. Require about 25 tonnes. ($ 1782.50)

Tabled

5. Need a decision regarding compost bin refund for Brian Tucker.

Done

6. Met with Pat Comerford and Councillor Kieley regarding Comerford’s Lift Station.

Write update to Brian Delaney

5.2 Councillor Hamlyn:

Absolutely wonderful event at the legion on Thursday night.

Should write a letter to organizers and state what a wonderful event it was.

Write RCMP to stop traffic for 15 minutes during the Remembrance Day Service.

Maybe Town could assist with a proper sound system for those events, maybe a choir to sing the anthems (July 1 & November 11).

5.3 Councillor Penney:

95% of all business at Ultramar will be stopped next December. All the residents of the Town should be made aware of this.

Is Marina charged a dump fee: NO

5.4 Councillor Joy:

Start to set up a meeting with MHA’s on several Town issues. (Talk to Jim about topics).

Put all relevant big project updates in newsletter (Training Facility & ABYDOZ)

Book from Corner Brook Convention that all can look at:

• There is an agreement between provincial & Federal government on infrastructure funding

• some money could go toward province waste management funding

• Federation of Municipalities wants to see 10% go directly to the municipalities

• There is currently no provincial plan in place for waste management.

5.5 Councillor Kieley:

Dark water on Friday

No more water for Ultramar - write them a letter.

5.6 Deputy Mayor Lane:

Congratulations to the Heritage Society & Legion for a successful event last Friday.

Met with Dawn Chaplin last week regarding Economic Development issues and ideas.

Will begin planning process for the Crystal Carnival.

Ms. Bonnie Andrews - Regional Co-ordinator for the Avalon Waste Management Committee is looking for people to sit on the Committee.

5.7 Mayor Curtis Buckle

It was a great event at the Legion last Thursday.

Should let the residents know about Ultramar.

Write the Minister of Environment that the Town would like a meeting.

UNFINISHED BUSINESS:

6.1 ABYDOZ Septic Systems - Country Path - Call Terry French for an update

6.2 Waterline Extension - Sprinkler Systems - No new information

6.4 Garden Road - Widening - No new information

6.5 Commerford’s Lift Station - Already talked about

NEW BUSINESS: 7.1 Have first official budget meeting with committee next week.

MOTION #05-11-223

BE IT RESOLVED to break for 5 minutes

In Favour 6

Opposed 0

Abstained 0

Motion Carried

7.2 MOTION #05-11-224 Lane/Joy

BE IT RESOLVED that the Town of Holyrood immediately begin to design, develop and implement an alternative waste management strategy. Also to try to get other towns involved & meet with the Minister.

In Favour 6

Opposed 0

Abstained 0

Motion Carried

MOTION #05-11-225: Hamlyn/Penney

BE IT RESOLVED that effective immediately the Town of Holyrood will not approve additional residential or corporate dump access an incinerator use permits from communities other than the Town of Holyrood..

In Favour 2 Hamlyn/Lane

Opposed 4 Buckle/Kieley/Joy/Penney

Abstained 0

Motion Defeated

MOTION #05-11-226: Hamlyn/Joy

BE IT RESOLVED that the Town of Holyrood will not renew or issue dump access and incinerator permits for corporate organizations external to the Town of Holyrood as of 31 December 2006.

In Favour 2 Hamlyn/Lane

Opposed 4 Buckle/Kieley/Joy/Penney

Abstained 0

Motion Defeated

Town of Holyrood Page 4

November 15, 2005

MOTION #05-11-227: Hamlyn/Joy

BE IT RESOLVED that dump access and incinerator usage permits as well as dumping/tipping fees for all current corporate organizations external to the Town of Holyrood be increased as directed by the Town of Holyrood as of 01 January 2006.

In Favour 3 Hamlyn/Kieley/Lane

Opposed 3 Buckle/Joy/Penney

Abstained 0

Motion Defeated

Move to amend Motion #05-11-227.

MOTION #05-11-228: Hamlyn/Joy

BE IT RESOLVED to increase all fees.

In Favour 3 Hamlyn/Kieley/Lane

Opposed 3 Buckle/Joy/Penney

Abstained 0

Motion Defeated

REPORTS: 8.1 Clerks Status Report:

Tabled.

8.2 Clerks Action Report:

Tabled.

8.3 Superintendents Directives & Time sheets:

Tabled.

8.4 Financial Reports:

Tabled.

8.5 Incinerator Report:

Tabled.

PAYMENT OF ACCOUNTS:

9.1 MOTION #05-11-229: Penney/Lane

BE IT RESOLVED that accounts as tabled (cheque #’s 18313 to 18362), in the amount of $ 53 307.80 be approved for payment.

In Favour 6

Opposed 0

Abstained 0

Motion Carried

9.2 Bank Book Balance: Tabled

$ 8 429.75

9.3 Cash Analysis: Tabled

OVERTIME:

10.1 MOTION #05-11-230: Penney/Joy

BE IT RESOLVED that overtime be approved for payment.

In Favour 6

Opposed 0

Abstained 0

Motion Carried

Town of Holyrood Page 5

November 15, 2005

DATE OF NEXT MEETING:

11. Date of Next Meeting:

November 29, 2005 at 7:00 p.m.

10:05 12. ADJOURNMENT:

MOTION #05-11-231: Penney/Kieley

BE IT RESOLVED this meeting do now adjourn.

In Favour 6

Opposed 0

Abstained 0

Motion Carried

______________________________________ _______________________________________

Mayor Clerk

________________________________

Date

Prepared November 16, 2005